Adding New Equipment To An Existing Licence
1. The licence must be amended prior to installation of the equipment. Contact the regulatory division of the RPII requesting a licence amendment form. This form can also be obtained from the RPII website.
2. Advise your Radiation Protection Adviser of your plan to install a new X-ray unit. The RPA shall review the design and layout of the proposed facility and provide a report stating that the facility is suitable for dental radiography.
3. Complete the licence amendment form and forward to the RPII accompanied by a plan of the proposed facility, the RPA’s report and a completed risk assessment. The risk assessment must identify the hazards and risks associated with using a source of ionizing radiation, and any areas where special protective measures should be implemented to reduce exposure for all staff and members of the public. Guidance on carrying out a risk assessment is available on the RPII website but it is likely that the RPA will include the risk assessment as part of his/her report. Where possible, it is advisable to have a formal risk assessment conducted prior to building a new facility or modifying an existing facility, as this could save time and money spent on remedial work later.
4. Provided that all documentation is in order, an amended licence will be issued authorizing the practice to take custody of the new x-ray unit. Details of the proposed equipment will be added to schedule 2, with a licensing restriction specifying “for commissioning only”. It should be noted that this restricts use of the X-ray unit to commissioning & testing by the installer and the RPA. When this amended licence has been received, make arrangements with the supplier to have the equipment delivered, and with the RPA to have it commissioned.
5. The supplier must provide a report confirming that the unit has been correctly installed, and the RPA will issue a commissioning report. These reports must be sent to the regulatory division of the RPII, requesting that the licensing restriction “for commissioning purposes only” be removed. Assuming that the commissioning report indicates that performance and safety of the equipment/installation is satisfactory, the RPII will issue an updated schedule 2 with the licensing restriction removed.
6. The equipment may now be introduced to clinical use.